I have just about finished scanning over 600 documents from my Dad's military service. I have found many interesting items. After scanning I have cataloged all the documents. As I start to use them in my writing I am faced with figuring out how to cite them.
I read over the Quick Tip "Citing Military Records–Person-Based and Unit-Based" I am somewhat conflicted as to if my files are Unit-Based or Person-Based. They are my Dad's personal copies of his OMPF (Official Military Personel File) and includes files that were not considered to be part of his OMPF. I am leaning towards Unit-Based because it seems easier to cite. In other words, I am less confused using the Unit-Based method. :).
I have attached one of the orders I have. There are predominantly two types of orders in the collection, Special and Letter. Each one contains a number and a date. Orders are numbered sequentially beginning with 1 on the first day of the month. Each headquarters/unit that issues orders would keep copies of the orders and in addition to the copy given to the named individuals a copy would be placed in each airmen's, NCO's or officer's OMPF. The issuing official's copies are kept with the unit's files.
This is my Unit-Based citation.
Headquarters 14th Air Division, Travis AFB, California, Special Orders Number 108, 12 May 1953, no. 11, VOCO (Verbal Orders of Commanding Officer) S/Sgt. John D Gilchrest; The Gilchrest Family Archive, Series 4, subSeries A, Box 1, Folder 11; privately held by Ann C Gilchrest.
If I cite as Person-Based it doesn't make sense to use the term OMPF as what I have are duplicate copies of what is suppose to be in my Dad's OMPF in Saint Louis. Officially Dad's term of service ended 23 June 1977 allowing for the sixty-two-year rule it will be 2039 before the public can request the file. Even though I am eligible to request the files I have not. Which means I don't really know what is in the files in Saint Louis. This makes me hesitant to use the term OMPF.
Questions. Should I be citing layer one as Person-based or Unit-based? Does it matter?
Should I include his service number?
I have filed my Dad's military papers chronologically by assignment. They are not filed by type of record. Do I need to include the name of my series, subseries, and folder? In this case the Series is Military Service. The subSeries A is Gilchrest, John D, the folder is 5th Operational Sq. 5th AB Group Travis AFB California April 1953-November 1954 Folder 11.
Thank you for any input you can provide.