I know there was a similar question recently regarding this issue but I think the foreign language confused me. I know there are supposed to be layers to a citation.
I guess in this case, that would be the original document. Then the layer when that document was microfilmed by the NC Archives? Then the layer where those records were digitized and a database was created by a third party. Or maybe I have them in the wrong order?
After a quick email, I discovered NC Land Grant Images and Data | Home (nclandgrants.com) uses four specific series for their digitization project. Deed and patent books, but note that the patent books were not part of the Granville Land Office as you indicated while the deeds were. The collection for the patent books is SR.12.7.2 Secretary of State Record Group, Land Office (Colonial and State), Patent Books (Land Grant Record Books) while the collection for the Granville Deeds is SR.12.8.3 Secretary of State Record Group, Granville Proprietary Land Office, Granville Grants of Deed.
So basically, you have 4 possible items (I think), an grant index card (prepared by archives to catalog), a deed or patent book, a loose deed, a loose warrant/plat. All but the books, I believe were organized into 'shucks' or folders which were numbered and at some point before or after were microfilmed by the NC Archives.
I've been researching A LOT of records and want to give myself a 'fill in the blank' model to help make sure I'm collecting ALL the information I need to create my citation breadcrumb trail, and would love to be able to do it in the correct order.
I'm only going to ask about one item and hope I can develop the other three from this one.
This is for a loose land plat made for Thomas Ford, but is located in shuck file no. 87, William Bullock, containing his grant no. 246. (https://nclandgrants.com/grant/?mars=18.104.22.168&qid=675898&rn=14).
After finding the item in the NC Archive catalog (https://axaem.archives.ncdcr.gov/solrDetailPages/series/NCA/Series_detail.html?fq=seriesRid:332004) I've come up with the following Source List Entry:
North Carolina. Granville Proprietary Land Office, Granville Grants of Deed. Office of the Secretary of State. State Archives of North Carolina, Raleigh. North Carolina Land Grant Images and Data. Digital images and database. (https://nclandgrants.com : accessed 30 Jul 2021); State Archives of North Carolina, Raleigh.
First full reference note would (I think) would look like this:
North Carolina. Granville County. Thomas Ford plat for 809 acres on Anderson Swamp, 20 May 1754; Granville Proprietary Land Office, Granville Grants of Deed; State Archives of North Carolina, Raleigh. North Carolina Land Grant Images and Data. Digital images and database. (https://nclandgrants.com/frame/?fdr=246&frm=153 : accessed 30 Jul 2021); State Archives of North Carolina, Raleigh. MARS: SR. 12.8.3.019, digitized from microfilm S.108.245, frame 151 of 1330. Plat used by William Bullock to finalize grant no. 246, 13 Nov 1756.
I want to add that not all of the records are specifically linked. The database does, however, give you a close marker on the film from which to locate the correct frame which is awesome, but I think it's important to note the frames.
Any assistance is gratefully appreciated.