Browsable Images @ FamilySearch

Dear EE,

I think I have lost the plot (again)! I have searched the forum for similar issues and have reread Quicklesson 26 once again (ARKs, PALs, Paths & Waypoints (Citing Online Providers of Digital Images), I am still confused.

I am trying to cite an entry in a Bishop's transcript, that has not been indexed but can be found by browsing.  These were found via a search in their catalogue for England, Devon, Harberton.

https://www.familysearch.org/search/catalog/1832162?availability=Family%20History%20Library.

Here are 2 attempts for a full reference note.

"England, Devon, Harberton, Bishop's Transcripts, 1597-1812," browsable images, FamilySearch (https://www.familysearch.org/ark:/61903/3:1:3QSQ-G9QP-15L3? : accessed 15 January 2022) > image 9 of 288; "Christenings 1608," unnumbered entries in chronological order, Elizabeth ye daughter of John Trist of Hernaford, 9 June; FHL film 005882803; Devon Heritage Centre, Exeter.

Harberton Parish (Devon, England), Bishop's Transcripts, 1597-1812, browsable images, FamilySearch  (https://www.familysearch.org/ark:/61903/3:1:3QSQ-G9QP-15L3? : accessed 15 January 2022) > image 9 of 288; "Christenings 1608," unnumbered entries in chronological order, Elizabeth ye daughter of John Trist of Hernaford, 9 June; FHL microfilm 005882803. 

Any suggestions or improvements would be appreciated and thank you in advance for your reply in due course.

Regards

Robyn  

Submitted byEEon Sat, 01/15/2022 - 09:53

Robyn, trying to work out one stable pattern from one of the world's largest databases, which organizes images in all sorts of ways, is definitely a challenge!

FamilySearch's "Information" tab, under the image, suggests this citation:

"England, Devon Bishop's Transcripts, 1558-1887," database with images, FamilySearch (https://familysearch.org/ark:/61903/3:1:3QSQ-G9QP-15L3?cc=2515875&wc=QZ1P-1FJ%3A1589444608 : 16 February 2016), 005882803 > image 1 of 288; Devon Record Office, Exeter.

However, that citation omits a critical piece of information: The fact that these are records from Harberton Parish.  Family Search identifies the parish, under the "Information" tab, but not in the suggested citation.

Your Draft 1 adds that information to the title of the database, by putting the catalog description in the field where the collection title goes; but that won't work because anyone going to FamilySearch's website, where they search the master list of "Collections," will not find a collection by that title.  At FamilySearch, there is a major difference between Collection titles and Catalog descriptions. We cannot substitute one for the other. (EE 2.27)

Your Draft 2 begins to follow the EE pattern for citing a church or courthouse register, but then hits a pot hole.  The standard pattern is this:

Name of Church or Office (Jurisdiction/Location), "Exact Title of Register," page number, specific item.

If that register is imaged at a website, we would add a layer to identify the source where we accessed the register:

; accessed as "Collection Title," database with images, Title of Website (URL : date), image number.

or

; imaged, Title of Website (URL : date) > waypoint > waypoint > image number.

However, your Draft 2 does this in Layer 1:

Name of Church (Jurisdiction/Location), FHL Collection Title without quote marks indicating that you have created your own set of words to ID it, descriptor, Title of Website (URL : date) > image number

and adds this in Layer 2:

"Title of book in quotation marks, although image collection does not provide a title," pagination statement, specific item

Then it adds a Layer 3:

Source of the website's image.

If we go back to the basic format in which

  • the original record is cited in Layer 1;
  • the website provider is cited in Layer 2.

 then a colorization of your Option 2 would look like this:

Harberton Parish (Devon, England), Bishop's Transcripts, 1597-1812, browsable images, FamilySearch  (https://www.familysearch.org/ark:/61903/3:1:3QSQ-G9QP-15L3? : accessed 15 January 2022), image 9 of 288; "Christenings 1608," unnumbered entries in chronological order, Elizabeth ye daughter of John Trist of Hernaford, 9 June; FHL microfilm 005882803.

Green, blue, green, blue.  Apples and oranges are being mixed here. Well, more precisely, limes and blueberries.

Your Layer 1 was derailed by the fact that FamilySearch's images do not include the cover of the register with an explicit title. But if  you identify the register by FHL cataloging data (which is typically a generic description), then anyone in the UK who attempted to locate that volume in the records of Harberton Parish would find no volume there with that title.

So what do we do?

Solution:

Although no register cover is filmed, with an explicit title, the first filmed page identifies what we are using. The images suggest this is not a bound register. Rather it looks like an unbound "folio" of sheets of paper loosely stitched together. In the fashion for that era, the first sheet identifies the folio:

"Transcript of the register of the Buryalls wedings & Christenings within the parish of Harberton ..."

If we want to follow the standard format that identifies the original "register" in Layer 1 and then the website provider in Layer 2, then we would have this:

      1. Harberton Parish (Devon, England), "Transcript of the register of the Buryalls wedings & Christenings within the parish of Harberton ... ," unpaginated 9th page, list labeled "Christenings 1608," entry for "Elizabeth, the daughter of John Trist of Hernaford, June 9"; imaged, "England, Devon Bishop's Transcripts, 1558–1887," database with images, FamilySearch (https://www.familysearch.org/ark:/61903/3:1:3QS7-L9QP-15KF?i=8&cc=2515875 : 15 January 2022), image 9 of 288; citing  FHL digital film 5882803, imaged at Devon Record Office.

This adheres to Evidence Style's Velcro Principle: What belongs together should stick together. In other words:
⦁    all details that identify the original record stay together in Layer 1.
⦁    all details that relate to the website stay together in Layer 2.
⦁    all details for the source of the website's images stay together in Layer 3.

In red, within EE's suggested citation, you'll notice four things:

  1. Rather than using "unnumbered entries in chronological order," EE suggests identifying the contents of this page as a list. Your wording is not wrong. However, within church registers as a category, most "entries" for christenings are lengthier, stand-alone entries, with more data. Identifying this as a "list" conveys to the reader of your citation a more-precise understanding of what you're working with.
  2. Rather than "ye," EE follows the transcription school that recognizes the obsolete alphabet letter thorn, which was used in that period to represent the "th" sound—i.e., thuh, rather than yee.
  3. The FHL film is actually digital film rather than microfilm. No microfilm seems to exist for this collection. You'll note that the catalog entry, under the heading "film number" identifies this as "DGS" film. The D is for digital.
  4. EE's suggested format adds the identification of the holder of the original records—which FamilySearch includes in its citation. This is especially important given that every imaged page carries an irremovable overlay identifying ownership of the record.

EE, could you please elaborate on a couple of items in your recommended citation layers 2 and 3?

1) Layer 2 starts with the word  "imaged". In many suggested citations, EE recommends "imaged in". Is there a different intent with just "imaged"?

2) The title, "England, Devon Bishop's Transcripts, 1558–1887" appears where one would expect to see the title of the database or collection. However that title is not found when doing a search for collections in FamilySearch. You mentioned the difference between catalog descriptions and collection titles earlier in your reply.

3) The type of record is listed as "database with images", but this does not seem to be an extracted database. Shouldn't this be listed as "digital images" or "browsable images"?

4) Layer 3 starts with "imaged from FHL digital film...". Why is this part in layer 3 and not in layer 2?

I have some records that are similar in that there is no database or collection title and am trying to figure out the best approach. Thanks.

 

Mike, good questions!

1. Whether we say “imaged in” or “imaged,” is not consequential. However, if we say just “imaged,” then grammatically that calls for a comma to separate the word “imaged” from the name of the database that follows it. If we say “imaged in … ,” then the preposition serves to separate that verb from the database title.

2. This question opens a can of worms that is introduced in that first sentence of my response to Robyn!  As we’ve noted in prior Q&A’s, the “unindexed” imaged sets do not usually appear as a named collection in FamilySearch’s infinitely long list of named collections that we find when we go to FamilySearch.org > Search > Records > Find a Collection.  However, in some cases (and this is one), when we are viewing the imaged record and we click on “Information” to find a suggested citation, we see that FamilySearch places that set of words, with quotation marks around it, in the field used for collection titles. Whether this is an aberration on the part of FS (which is usually quite good at observing citation patterns) or whether they have titled it in preparation for making it an indexed collection, is a question for which we don’t have an answer. My policy is this:  If FamilySearch provides a citation that treats it as a named collection, then I do likewise.

3. The images are indeed in a “database with images.” For this set of images, that database does not yet include convenient extractions. The next edition of EE (whenever that happens to happen) will not use the phrase “digital images” and I've been dropping it in discussions in the meanwhile.  That usage began with the first edition in 2007 when imaged records online were still a novelty. Now, if we say “imaged” and cite a URL, everyone knows that those images are in digital form. If we want to include the word "browsable" here, then we're free to do so. However, most FS collections with extracts or indexes that I've used lately are also "browsable" so that word is losing its former distinction.

4. EE’s suggested citation puts “imaged from FHL digital film” in Layer 3 (the layer in which we cite what our source says it got its images from) because, well, that’s what it is. 

To complicate things: We might cite this collection in two different ways:

  1. In the format that Robyn used, which EE continued with. Here, this format is common when the URL takes one explicitly to the image; from that point, we need only note that it is image 9 of 288 so that users of the citation can confirm that the URL they followed does indeed take them to the collection and image intended.
  2. A path > waypoint citation format in which our URL takes us to the collection level and then cites the path that gets us to the image. (This is the approach used by some journals for published articles, to conserve space.)

But now we have another issue that I did not catch previously, so I thank you doubly for this question. Robyn’s URL actually is the URL for the “collection” level, rather than the exact item. Using the first format option (which she followed), the URL is different and an essential path citation is missing.

All things considered, Layers 2 and 3 would follow one of these options

Approach 1:

      1. … imaged, “England, Devon Bishop’s Transcripts, 1558–1887,” database with images, FamilySearch (https://www.familysearch.org/ark:/61903/3:1:3QSQ-G9QP-15L3?wc=QZ1P-1FJ%3A1589444608&cc=2515875 : 15 January 2022), image 9 of 288; citing FHL digital film 5882803, imaged at Devon Record Office.

Approach 2:

      1. … imaged, FamilySearch (https://www.familysearch.org/ark:/61903/3:1:3QS7-L9QP-15KF?i=8&cc=2515875 : 15 January 2022) > England, Devon Bishop’s Transcripts, 1558-1887 > 005882803 > image 9 of 288; citing Devon Record Office.

Now, back to your questions as to where the digital film number needs to appear:

  • With Approach 1, the digital film number is not a waypoint on the path between the URL and the image number and it's not a unit smaller than the image number that needs to be identified after the image number in order to find the specific item. It's an entity that belongs to a different aspect of FS's organizational structure—i.e., FS's cataloging system.
  • With Approach 2, the digital film number is indeed a waypoint.

I'm sure we're all pipe-dreaming of the day when online providers have one single structure for all their materials, so they can be easily found and easily cited!

EE, thank you. Your explanations are always so thorough and easy to follow. I do want to point out one thing I believe I learned from another discussion forum. Long URLs can be truncated just before the first question mark (?), and will still take you to the same image. In this case, the URL for approach 1 could be:

https://www.familysearch.org/ark:/61903/3:1:3QS7-L9QP-15KF

That would save 36 characters. Similarly, 15 characters can be saved in approach 2, something I am always trying to do in such long citations. 

 

Submitted byRobynRon Sun, 01/16/2022 - 02:52

EE, Thank you for your excellent advice and explanations for my dilemma.

It has helped me immensely, especially regarding the difference between Collection titles and Catalog descriptions and the fact that "If FamilySearch provides a citation that treats it as a named collection, then I do likewise." (which has also taught me to make sure I read the information tab).

Some of this collection has been indexed, but much of it has not.

I am going to go with your suggested citation, standard format that identifies the original "register" in Layer 1 and then the website provider in Layer 2, using the URL to the 1st image etc.

Best wishes

Robyn