Citing public library microfilm of archived newspapers

Ohiogirl48, are you trying to create a reference note or a source list entry? Can you also tell me which edition of EE you are using and the page number?

Ohiogirl48, thanks for the additional info. 

First, if you are creating this citation for a worklog, you do not want to use a Source List Entry. (See EE 2.4 for the differences between a source list entry and a reference note.) A source list is generic; reference notes are specific.  When we create a research log, we need to know exactly what we searched for that specific problem. If a librarian sends us an obituary from one issue of one specific paper, can we accurately say that we used “Loudonville Times and The Loudonville Democrat Collection, 1892-1895” (two different newspapers, read across four years each)?   No.  As crafted, your citation implies that you did read both newspapers for all those years, and that you read the entire roll of microfilm at the Loudonville Public Library.

Second, the QuickCheck Model you are using is from the chapter for archived manuscripts (chapter 3). That’s not what you are using. Newspapers are a publication, not an unpublished manuscript. Specifically, newspapers are periodicals: publications that are issued again and again under the same title, but with new content in each issue. Chapter 14 “Publications: Periodicals” covers sources of this type. 

EE 14.22 and EE 14.23 provide the basics for newspapers. Four different types of citations are offered there:

• citing an article in an original newspaper
• citing an article when we use the newspaper on online
• citing an article when we use the newspaper on microfilm
• citing an article that has been transcribed online.

Your situation involves a different quirk: You did not use the newspaper. You contacted a library and they sent you an image copy. Your citation needs to say that. Otherwise, at a later date when your recollection of this situation goes cold, you will not assume you read the entire newspaper and the entire roll of film. Similarly, any professor or client who read your research log would be misled as to what you actually used.

The basic rule of citation is this: We cite what we use. 

In this case you have an image copy of a newspaper article sent to you by a librarian who states that she got it from thus-and-such. From your generic citation, I have no idea what the title of the newspaper article is, or the date it was published. I have no idea whether it was from The Loudonville Times or The Loudonville Democrat. I am presuming that the image sent to you shows these details. If so, then

• you have the full details needed to create a citation following one of the examples at 14.22.  
• after citing this, you add a layer to report how you acquired this image—somethings such as:  “provided by [person, official post], citing …. [microfilm collection name, roll number, or whatever else she cited].

Your Source List Entry, if you create one, would then cite that specific newspaper article. One titled article. It would not cite the whole collection that you did not use.

Ohiogirl48, "image copy" is an explanation about the source that should be placed in a separate layer, along with credit to the person/entity that provided it. It should not go in the middle of the details about the original. The Loudonville Democrat did not publish an image copy.