I recently ordered birth certificates for my parents and grandparents from the state vital records. The certificates I received are all identical format, exactly the same as my own, obtained several years ago. They are all modern "multi-colored" pages with the birth information printed on them. The issue date on the four I just received are identical and all are noted as "certified."
EE v.3, 9.41, p.467 and the QCM, p. 432 are straight forward, but given the way birth (and/or) death certificates are now generated, the extended time period from the event date to the issue date, I am wondering about the relationship between the certificate number, date of the event and date of issue and if I should "adjust" the reference note to reflect the changes technology had brought to the certificates, specifically:
- given that one can order "non certified" or "certified" copies from most states, I am thinking it is important to incorporate that the fact I am citing a "certified" copy into the reference note;
- with most certificates now "printed on demand," there is no repository to view the same record I have. In theory, there could be several certificates for the same person issued, with the only distinction being the issue/print date.
To provide readers with the information needed to view the specific certificate I am citing I decided to incorporate elements from privately held artifacts, but not sure where to include the information indicating a certified copy.
Full Reference Note
Idaho, Department of Health and Welfare, certificate of live birth no. 111-1929-178467 (2022), Lillie May Jones (b. 7 December 1929); Bureau of Vital Records & Health Statistics, Boise; certified copy (19 November 2022) currently in possession of Bill Smith [ADDRESS FOR PRIVATE USE,] City, Town.
Idaho, Department of Health and Welfare, certificate of live birth no. 111-1929-178467, certified copy, (2022), Lillie May Jones (b. 7 December 1929); Bureau of Vital Records & Health Statistics, Boise; privately held by Bill Smith [ADDRESS FOR PRIVATE USE,] City, Town.